CLN Job Bulletin (4/12/21): Gebbie Foundation Grants Director

Posted: 4/12/2021 

Position Summary
The Grants Director (GD) will be responsible and accountable for the administration of the grant process
from proposal development to the point of award decision and for the identification of grants to
leverage Foundation investments within the Foundation focus areas. The GD reports directly to the
Chief Executive Officer (CEO) and works closely with the Chief Financial Officer (CFO) to coordinate the
grants management process until the closeout of each grant award.

II. Duties and Responsibilities
a. Work with Foundation staff to develop, implement, document, and monitor grant-making
b. Coordinate the posting of grant guidelines on Chautauqua Grants and Gebbie website.
c. Review and evaluate incoming letters of inquiry (LOI) and grant proposals. Collate LOI’s and
proposals for CEO review and placement in Board Books.
d. Monitor grants in process. Perform site visits as needed. Work with CEO and CFO to utilize
assessment tools to evaluate effectiveness of grants in relation to funded requests.
e. Work with the CEO to develop grant recommendations for submission to the Board of the
Foundation for a final funding decision.
f. Meet with existing and potential grantees to discuss current and prospective grants.
g. Manage and build relationships between the Foundation and grantees.
h. Perform research and development in support of funded grantees.
i. Assist other organizations in grant identification and application as directed by the CEO.
j. Develop expertise regarding best practices to addressing the Foundation’s strategic focus areas.
k. At the direction of the CEO, develop new program initiatives that support the Mission and strategic
plan of the Foundation.
l. Coordinate and arrange meetings on and off-site.
m. Update and maintain Project Matrix.
n. Prepare minutes of Board and Committee meetings in coordination with CFO.
o. Work with staff to compile and distribute the Weekly Board Update and bi-monthly Board Books.
p. Coordinate with CFO to reconcile bank accounts.
q. Update and maintain the Foundation website and social media accounts.
r. Perform other duties as assigned by the CEO.

III. Formal Education Requirements
Must possess at least a Bachelors Degree in Business, Communications or Liberal Arts.

IV. Formal Experience Requirements
Preferred Foundation experience or 3-5 years of experience working in a non-profit organization with a
preponderance of the functional areas of the position including grant review, evaluation and
administration; program development; and community relations and marketing.

V. Skills and Abilities
• Proven ability to strategically and effectively build relationships and partnerships.
• Excellent communication skills, including writing, editing, proofreading, and presentation
• Ability to eloquently articulate Gebbie Foundation’s mission and programs, and show passion
for the mission of the Foundation.
• Demonstrated ability to work effectively with and gain the respect and support of various
constituencies, including Gebbie staff and stakeholders.
• Must possess good judgment and exercise diplomacy in dealing with a variety of constituents.
• Must have excellent organizational skills with the ability to prioritize work appropriately and
adapt easily to changing priorities.

VI. Working Conditions and Environmental Hazards
There are normal levels of office noise from computers, phone and fax.

VII. Physical Requirements
Duties and responsibilities require significant independent judgment and discretion. Strict visible
contact with computer screens and other information is required at least 70% of the time. Occasional
lifting of file boxes up to 15 lbs without mechanical assistance.

VIII. Contacts
There are internal contacts with management, staff and Board members.
There are external contacts with grant applicants, grantees, and community stakeholders and visitors.

IX. Supervision and Guidance
No direct reports.


PDF Download
2021.04.12 – Grants Director Position Description